Facilities Management

The Town of Wellesley Facilities Management Department (FMD) is overseen by the Town's Executive Director of Government Services.  The department falls under the jurisdiction of the Board of Selectmen, and has a mission of treating municipal department heads and school principals as highly valued customers. 

Responsibilities

The FMD is responsible for capital planning, custodial services, energy conservation, maintenance, operations and project management for its twenty-eight buildings.  This totals 1.2 million square feet for all schools and municipal buildings in Town, with the exception of MLP buildings.
 

Organizational Structure

The organizational structure of the FMD has three core business areas:

• Custodial
• Operations (maintenance/energy/safety)
• Capital projects, each of which is overseen by a professional manager that reports to the Facilities Director

Preventive Maintenance

Preventive maintenance practices are a focus of the department, as are custodial procedures which incorporate "green cleaning" supplies, equipment, and techniques.  The FMD's Operations Manager oversees energy management and maintenance functions, with a focus on preventive maintenance and strategic replacement of building systems.  The FMD utilizes a cloud-based, computerized maintenance management system (CMMS) to document and track repairs and preventive maintenance work.

Building Projects

Building projects costing $500,000 or more are managed by the Town's Permanent Building Committee (PBC). The FMD's Design and Construction Manager (DCM) position represents Town and FMD customer interests on PBC projects. 

Construction & Maintenance

Capital projects are identified during planning through a collaborative approach with department heads and school principals. Design, construction and maintenance are managed within the Department and also through outside design professionals.